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From start to finish, we have developed products that streamline conference education into one continuous workflow. Our services are focused on simplifying the process for meeting planners, speakers, and attendees alike. This page introduces you to the range of services we offer and gives you a glimpse at the industries we serve.
Easily customize the submission experience by selecting which informational fields and types of submissions will be displayed. Biographies, posters, abstracts, and papers are just some of the possible submission types.
You will have access to a control panel with quick at-a-glance summaries that keep you in touch with the submissions. Data can be directly exported into Microsoft Excel for convenient sharing and analysis. Click to learn more.
Track the progress of the reviews as they come in with a variety of helpful online reports so you can keep a watchful eye on the progress and keep it on track. Click to learn more.
Add any number of reviewers, with various levels of access, and then individually or batch assign them to the submissions. Emails will be automatically sent to the reviewers to get them started on the review process. Click to learn more.
Technical support and an event coordinator contact are clearly displayed on each reviewer's online control panel so that they can quickly and easily get help should they need it.
The Module can be coupled directly with other modules in the Conference Harvester® to give the conference manager one integrated system to manage the flow of data from the first Call for Papers to the final presentations on the Proceedings. Click to learn more.
Conference managers can easily send out emails to specific groups of speakers, such as those who have not yet completed all their assigned tasks. Filter and sort the email data to see exactly which emails were sent at any given time to each speaker.
The "Upload" task is used for all sorts of files such as PowerPoints, PDFs, course outlines, and abstracts. The upload form is infinitely customizable, enabling the speaker to receive very clear instructions for this task. Click to learn more.
Event information such as presentation guidelines, copyright policy, and conference expectations can be made available to speakers through their control panel. Click to learn more.
As data flows in, the conference manager can monitor it with built in reports, or create your own customized reports. You can track progress against specific tasks and quickly see when and how many times your speakers have logged in.
Conference proceedings are usually developed in the weeks just before the event, right when you are extremely busy coordinating all the work that makes your conference a success. Click to learn more.
At the beginning of each project we establish an online project collaboration page. This personalized page will show the project cost structure, timeline, your account manager's details, and demonstrations of the proceedings. Click to learn more.
As the project progresses, we will share the printed artwork (disk label, packaging, etc.) and the proceedings demo on the collaboration page. We will iterate these during the project as the proceedings evolves.
You will use a simple and very helpful online approval form to finalize artwork that will be printed, such as CD wallets. We also provide the artwork to you in a variety of formats for you to promote the proceedings with your attendees. Click to learn more.
We can provide staff at your conference to assist or lead the sales of the Conference Proceedings, and we can create an online purchase form for attendees to order the Proceedings after the conference.
The audio can be distributed very quickly to attendees. It is not uncommon for the audio from one day to be available the very next morning for attendees to listen to on the online conference proceedings.
We can collect the PowerPoints during the conference either by collecting them from each room or by staffing a speaker table where presentations are turned in. Click to learn more.
We use a minimum of two recording devices per room to capture audio from both the room's sound system and from our own sound recorders. This prevents missing a recording due to unexpected circumstances.
Our experienced audio technicians ensure the highest possible audio quality by constant monitoring of the recordings during presentations, as well as simple touches like reminding the presenters to use the microphones even in small rooms. Click to learn more.
Are you interested in learning more. Our Top 10 Tips for Audio Proceedings on www.AudioProceedings.com are a great source of help for ensuring optimal audio quality for your audio proceedings.
Meeting planners can use eventScribe® along with the Conference Harvester®, a meeting data management system, to seamlessly collect and manage presentation, exhibitor, and speaker data.
Bookmarking, note taking, and agenda sharing is easily facilitated through email, Twitter and Facebook. Notes and slide annotations are automatically added to a personal summary that each attendee receives after the conference. Click to learn more.
A sponsor-friendly portal offers plenty of opportunities to create additional revenue streams for your event. Sponsor banner views and click-throughs are tracked and reported to you in your dashboard.
Presentation and exhibitor data flows through one central website. Speakers and exhibitors spend less time getting you the information you need. You spend less time managing it. Click to learn more.
eventScribe® can be downloaded from the App Store and is used by attendees to take notes on the slides provided by the speakers. Users can circle, highlight, and add notes to each slide.
The Conference Passport™ is an online portal that allows you to access and purchase educational materials through one login. Keyword seach across all content, or browse within particular topics. All with the option to display both purchased and unpurchased presentations.
Each stamp appears in your Passport for each event for which you purchased content. Color stamps have content available while grey stamps are available for purchase. Click to learn more.
Enter a Key Code froma prior years' proceedings CD that you previously bought to permanently add that stamp, with unlimited access, to your Passport Account. Click here to learn more.
Access your educational content anytime with a Key CD from any conference, or just log in online at www.ConferencePassport.com. You can easily add content to your Passport at any time with the intergrated passport store.
The Conference Passport™ is your portal to educational content from meetings you attend. Access it from your laptop, iPad, or smart phone at any time.
It is easy to send files to us. You can upload them through your Collaboration Page, or your presenters can use our Conference Harvester™ system to upload their information and files directly to us.
We have designed hundreds of education modules for conferences. We use your conference's graphics and printed media to create a poster gallery that has the look and feel of the other printed materials from your event. Click to learn more.
Even after you have approved the Poster Gallery, we perform our own rigorous quality control checks, running through a 41 point inspection process to ensure the Poster Gallery works perfectly.
There are multiple ways to search and view the poster gallery. Users can choose to view a list of presenters and posters, view all posters at once, or view by thumbnail. Click to learn more.
The Poster List filters while you type. Search for any word in a poster title, abstract, keyword list, or presenter list. Poster titles link to the corrresponding poster in full screen view.
